Helderberg Chess Club Terms and Conditions

Last Updated: 14 July 2025

1. Acceptance of Terms

By using the Helderberg Chess Club website or participating in any of our activities, you agree to follow these Terms and Conditions. If you do not agree, please do not use the website or register for membership.

2. Membership & Fees

Membership is paid annually. The fee is R200 for the first player and R150 for each additional family member. All payments are made through PayFast. No refunds are issued once payment is received.

3. Member Responsibilities

All responsibilities, including attendance at events and training, lie with the parent or player. While regular attendance is encouraged for development, it is not mandatory and members will not be penalized for absence.

Unless otherwise stated, parents or guardians should be available during club events. We do not provide child-minding or daycare services.

4. Code of Conduct

All members and parents agree to:

  • Behave respectfully and courteously toward others
  • Represent Helderberg Chess Club with pride and wear club colours where appropriate
  • Follow official chess rules and uphold good sportsmanship
  • Refrain from bullying, harassment, or disruptive behaviour

5. Events, Tournaments & Leagues

Members must sign up separately for club-organized events, leagues, and tournaments — many of which have entry criteria or additional fees. Late entries may incur additional charges.

By signing up for membership, you agree to allow us to request permission to use your name or photograph in newsletters, team lists, or promotional materials. You can opt out at any time.

6. Bookings & Cancellations

Event bookings and cancellations can be made online through our website. Please pay attention to published deadlines. We reserve the right to charge a late fee for tournament entries submitted after closing dates.

7. Payments

All payments must be made using PayFast through our secure checkout system. No other payment methods are accepted at this time.

8. Website Use & Member Accounts

Registered users can create accounts to access member features and submit event entries. Blog comments and other user content are moderated before being published. We reserve the right to edit or remove inappropriate submissions.

9. Intellectual Property

All website content (including text, logos, images, and downloadable materials) belongs to Helderberg Chess Club or its content providers. You may not reproduce or distribute this content without permission.

10. Limitation of Liability

Helderberg Chess Club, its volunteers, and its affiliates are not responsible for any injuries, lost property, or delays that occur during club activities or events. Participation is at your own risk.

All coaches, volunteers, or event leaders are expected to have appropriate clearance and background checks.

11. Disclaimer of Warranties

We provide the website and its content “as is” without warranties of any kind. We do not guarantee that the website will always be available or error-free.

12. Governing Law

These Terms and Conditions are governed by the laws of South Africa. Any disputes shall be handled in accordance with South African law.

13. Changes to These Terms

We may update these Terms and Conditions at any time. Changes will be announced via email or in our newsletter. Continued use of the website or membership confirms your acceptance of any changes.

14. Contact Us

If you have any questions about these Terms and Conditions, please email us at info@helderbergchess.co.za.